Scheduling a capture can be a very simple way to maximize the use of your recorder without spending a lot of time. In this section, the scheduled captures creation process will be explained. Please be aware that the more events placed on the calendar, the longer it will take to load them onto the Schedule page (up to 5 seconds).
When you go to the Schedule page of the recorder, you will see the page looks like a large calendar. Any scheduled captures you create will appear here on the calendar.
You can toggle the View of the calendar between Day, Week, and Month view with the three buttons at the top left of the calendar.
The Today button moves the scheduler back to the month, week, or day of the current date if you have navigated away to a different date. The left and right arrows next to the Today button move the schedule back or forward a month, week, or day, depending on the view you are using to look at the schedule.
Scheduled captures will have 4 different colors to indicate the status of that capure.
- Light Pink = Failed to start
- Yellow = Capture has completed and was successful
- Green= Capture is in progress
- Magenta = Future scheduled capture that has yet to start
Note: Make sure the Time in the lower-right hand corner is correct. If not, the timing of all future captures will be off schedule. If the clock needs to be changed, go to Settings -> Time.
Scheduling a Capture
To schedule a capture simply click the Schedule Capture button on the top right hand corner of the page.
This will bring up the Scheduling window, which will present you with several tabs where you will enter certain information such as the basic capture information, the capture date and time, template to use, and ability to add any assets.
The Basic Information tab allows you to enter the necessary details of the capture. * Title of the capture * Template to be used with the capture * Append date to title to help with organization in your library
When Single Capture is selected, all you need to do for this tab is select the Start Date of the capture, the Start Time , and the Duration.
When Multiple Captures is selected, you will be provided similar options as single capture scheduling, to schedule a recurring series of captures over a set period of time. The Start Date is the day the captures will start and the End Date is the day the recurring captures will stop. The tabs next to the label Select Days allows you to pick which days of the week (Sunday through Saturday) the captures will happen. In the example you see that I have Monday, Wednesday and Friday selected. The Start Time of the capture allows you to set the time of the day the captures will begin, and Duration will set for how long the captures will run.
The Assets tab is a convenient way to add more to your recordings. You can add any documents or links to the recording and make them accessible to anyone who downloads the recordings.
To add an Asset click on the +Add Asset button. Then type in the name of the asset in the Name field, and then select whether it is a file (e.g. document or slideshow) or link (e.g. a hyperlink to a website), and then enter your link or browse for the file by clicking Upload.
In this tab of the capture scheduling window, you are able to add any Tags and select/deselect a few options for the capture you are creating.
Note: Not all media publishing sources will be able to take assets in addition to the main video.
Once you have changed all of the appropriate settings, all you need to do is click the Schedule button to finally schedule the capture, or press Cancel to abort the scheduling process. When the capture is scheduled, it will appear on the calendar like this:
The capture shows up as magenta on the calendar indicating that it is a future capture, and once it is completed it will appear as a light yellow color.
Editing a previously scheduled capture
Click on the capture within the schedule that you want to make changes to. This will open the same window that appears when you create a new scheduled capture with the tabs asking for basic information, capture dates, assets, and other information. Using this window, edit the information as necessary, and save the changes by clicking Schedule when you are done.
Editing Capture Date with Drag and Drop
An easy way of changing the date of a scheduled capture on the calendar is by drag and drop. All you need to do is click and hold on a capture event on the calendar, and then drag the event to a different day on the calendar, and release the mouse button.
- Note: This will only change the day of the calendar event. Time and duration will not be changed at all.
Note: if you try to move a scheduled capture to another day with a conflicting capture at that time, the transfer will not occur. You will need to delete the conflicting event before.*
The final way to edit a scheduled capture is from the Dashboards Upcoming Captures section. Those captures can be edited by selecting the cog button on the right and choosing the correct option.
You can delete a scheduled capture using the edit window. When you are in this window, there will be a Delete button in the bottom left corner.
If the capture was part of a scheduled multiple capture group, there will be a Delete Group button in addition to the Delete button. Clicking Delete will delete the single capture you have selected, and clicking Delete Group will delete the all of the scheduled captures associated with it.
You will be prompted to confirm the deletion of the capture. Click Confirm to delete the capture, or Cancel to abort.